About the role
We are currently seeking an experienced and highly organised Administrator to join our IP Operations team to work with our IP document management system to maintain client files, and ultimately help our clients transform their creativity and innovations into commercial edge.
This full-time role based in the Melbourne CBD will give an individual the opportunity to work autonomously, as well as work alongside our skilled Operations team.
Reporting to the Operations Team Leaders, your key responsibilities will include:
- IP tasks such as preparing and filing patent, trade mark and design applications with IP Australia, the Intellectual Property Office of New Zealand and other relevant bodies.
- Entering and maintaining case files and client records.
- Receiving directions from internal and external clients to action appropriately.
- Capturing and recording accurate dates and numbers from incoming correspondence.
- Confirming the accuracy of data and comparing data entered with source documents.
- Preparing well-constructed written material for key clients.
About you
You are an experienced administrator, ideally with a minimum of 2 years’ experience in a similar professional services environment. In addition, you will be able to demonstrate the following:
- Sound knowledge of MS Office, including Microsoft Word, Excel, Outlook, and Teams.
- Accurate data entry skills.
- Experience of various IT applications and databases.
- Superior organisational and time management skills.
- Demonstrated adaptability and initiative skills.
- Excellent interpersonal as well as written communication skills.
- The ability to prioritise in high volume environments.
Ideally, you will also have the following:
- Experience in workflow management and client file handling.
- Knowledge of the Intellectual Property industry.
- Experience in drafting client correspondence.
About us
Phillips Ormonde Fitzpatrick (POF) is a privately owned patent and trademark attorney firm with 100+ people across locations in Melbourne, Sydney, Adelaide, Brisbane and Hobart. Our main business is in the procurement and defence of intellectual property rights including patents, trademarks, and designs for our clients both domestically and internationally.
Our award-winning team operates at the forefront of innovation and technology, providing our people with opportunities to contribute to real and rewarding outcomes. Our client base is diverse and ranges from individual inventors through to leading multinational corporations.
We are committed to fostering a culture of engagement and collaboration, where our people feel supported and empowered in their roles. We offer learning and development customised for each level and role profile and opportunities for all staff to participate as thought leaders in our cultural pillar groups.
POF was officially recognised as an Inclusive Employer 2024-25 by the Diversity Council of Australia.
About our workplace
On a day-to-day basis, we work with innovative clients to protect their hi-tech inventions, products and brands locally and internationally.
POF prides itself on valuing its people and the diversity and innovative thinking our people bring to our business. Our culture is built on principles of inclusion, respect, and integrity. Our employees enjoy challenging work in a collegial team-based environment with a genuine work/life balance.
Apart from working in a supportive, inclusive, and welcoming environment, POF employees enjoy access to a range of benefits and initiatives including:
- Gender-neutral paid parental carers leave.
- Salary continuance.
- Generous leave provisions.
- Flexible and hybrid working arrangements.
- Health and wellbeing programs.
- Learning & Development programs.
- Reward and recognition program including discretionary bonuses.
We encourage and welcome applications from people living with disability, Aboriginal and Torres Strait Islander peoples, LGBTQIA+ people, all genders, people from culturally and linguistically diverse backgrounds and mature age people.
Should you require any specific support or adjustments throughout the recruitment process and beyond, please let us know and we will be happy to accommodate.
How to Apply
Click here to apply with your resume and cover letter.
Agencies, please note: All vacancies are managed by our People Development team. Should external assistance be required we will reach out to our preferred Recruitment Agency providers.